COVID-19 Vaccine Mandate

At their August 24, 2021 meeting, the North Orange County Community College District’s Board of Trustees approved a COVID-19 vaccination requirement for all employees and students who attend classes on campus.

Vaccine Mandate. Action Required. Picture of a vaccine.

All NOCCCD students accessing District facilities for in-person classes and all District employees will need to be fully vaccinated by November 1, 2021. “Full vaccination” is defined as two weeks after receiving the full course of vaccines (i.e., the second vaccine dose for the Moderna or Pfizer vaccines or the first dose for the Johnson & Johnson vaccine).

To meet this deadline, the final vaccine dose must be received no later than October 17, 2021.

Regular testing will be required for unvaccinated individuals until proof of vaccination is provided. Testing will be at no cost to students and employees. Consistent with applicable law, exemptions will be granted for eligible documented medical conditions as well as religious beliefs. Following recommendations from the Orange County Public Health Department, the District will continue to require that everyone wear masks while indoors regardless of vaccination status. 


Mandate Action Items:

  • How to Submit Your Vaccine Record

    YouTube: NOCE Vaccine Card Upload Tutorial

     

    Uploading your COVID-19 Vaccination Record

    The Vaccination Upload Process allows students and employees to upload their vaccination records for verification.

    Once the record has been verified, you will receive an email and the verification result will be available in MyGateway.

    1. Prepare your vaccination record

    Create a digital copy/picture of your COVID-19 Vaccination document. A smartphone photo will work.

    COVID-19 Vaccination Record Card ExampleMake a note of the following information:

    Lot Number

    Dose Date

    Administered State

    Where to find your information on the Vaccination Record Card

     

     

     

    Mobile vaccine card information vaccine information card on mobileWhere to find your information in the California Digital Covid-19 Vaccine Record https://myvaccinerecord.cdph.ca.gov/

    Click on More Info for details

     

     

     

     

     

     

     

     

    2. Navigate to the vaccination upload process

    Using this URL if you have an NOCE student ID:  https://noce.edu/vaccine/upload

    Or using the link in MyGateway

    MyGateway message and link example

    3. Authenticate

    If asked, please authenticate or confirm – your account by signing into MyGateway with your student/employee ID as your username and then enter your password.

    Example of the MyGateway homepage login section

     

    4. Check your personal information

    Mygateway information examplePlease check if your personal information on MyGateway is up to date. The email listed is where your verification information will be sent.

     

     

     

    5. Enter vaccination information

    Select ‘I have been fully vaccinated against COVID-19 and will upload my vaccination record below’

    first step example of entering your vaccine card information

    Select the vaccine you received from the list

    New list of FDA approve vaccines

     

    Enter the dosage information from the vaccination record.

    vaccine dosage information example

    out of state vaccine exampleSelect* Outside of the United States if you received your vaccine from outside the United States.

     

     

     

    6. Upload your vaccination record

    Select Choose File choose file example

    Select the file you created in Step 1 vaccine card file example

    Select Open to add the file open file example

    Select Upload to upload your vaccination recordselected to upload file example

    You will see your uploaded document

     

    7. Read and acknowledge the HIPAA privacy information

    Then, MyGateway will ask you to read and acknowledge the HIPAA privacy information. Click the box to consent to the HIPAA privacy agreement terms.

    acknowledge and agree to vaccine information example

     

    8. Verify your record

    Verify that your record has been submitted.

    record verification example

     

    9. Check your email

    You will receive a confirmation of your actions.

    email confirmation example for your vaccine info

    You’ll receive an email once your records have been verified/cleared.

    example of the email sent once records have been verified

    The first large round of verification emails will be sent the week of 10/11/21. By the end of the week, vaccination verifications are expected to take 24-48 hours after submission. Exemption requests may take longer.

     

    10. Reset your vaccination status

    reset vaccination status exampleIf your status changes, you can return to the vaccination page and reset your vaccination status.

     

    And that’s it, you are done! Congrats on uploading your vaccine records.

    If for any reason you have issues uploading this information on MyGateway, please contact our StarHelp customer service at 714.808.4679 or email starhelp@noce.edu 

    If you are in need of in-person assistance with this vaccine upload process, click on “In-Person Vaccine Upload/Exemption Help” below for locations and hours where a staff member can help you complete these steps by the November 1, 2021 deadline.  
     
    Thanks for doing your part to keep our campuses healthy and safe!

  • How to Apply for an Exemption

    YouTube: NOCE Vaccine Exemption Upload Tutorial

     

    How to apply for an exemption

    Please Note: If I have an approved religious or medical exemption, do I have to be tested? 

    • Yes. Any student taking on-campus courses who is NOT vaccinated needs to be tested for COVID-19 each week. This includes students who have an approved exemption or accommodation. 
    • Testing will be performed for free on campus. Details on the testing process will be shared soon. 
    • Yes. All employees that are granted either a medical or religious exemption will be required to undergo weekly testing.

     

    1. Navigate the the vaccincation upload process

    Using this URL if you have an NOCE student ID:  https://noce.edu/vaccine/upload

    Or using the link in MyGateway

    MyGateway message and link example

     

    2. Authenticate

    If asked, please authenticate or confirm – your account by signing into MyGateway with your student/employee ID as your username and then enter your password.

    Example of the MyGateway homepage login section

     

    3. Check your personal information

    Mygateway information examplePlease check if your personal information on MyGateway is up to date. The email listed is where your verification information will be sent.

     

     

     

    4. Provide exemption information

    Select ‘I have not been fully vaccinated against COVID-19 due to medical and/or reasons’

    exemption example for vaccine cards

     

    5. Complete forms

    Download the medical or religious exemption form by clicking on the link and then complete the form. Save the form to your computer.

    example of exemptions files to download and fill out

    After you have completed filling out the exemption form of your choice, upload Exemption Form on MyGateway

    upload form example

    Select Choose File choose file example

    Select the file your finished exemption form example of exemption form files

    Select Open to add the fileopen file example

    Select Upload to upload your vaccination exemption record example of uploading an exemption
    You will see your uploaded document

     

    6. Submit for review

    submit exemption button exampleClick Submit your exemption for review to submit your exemption

     

    And that’s it! You have successfully submitted your exemption.

    Please keep checking your email frequently. Any approvals will be sent through the email listed in your MyGateway account, under personal information.  

    The first large round of verification emails will be sent the week of 10/11/21. By the end of the week, vaccination verifications are expected to take 24-48 hours after submission. Exemption requests may take longer.

    For assistance with filing an exemption, please contact our StarHelp customer service at 714.808.4679 or email: starhelp@noce.edu 

    If you are in need of in-person assistance with this vaccine upload process, click on “In-Person Vaccine Upload/Exemption Help” below for locations and hours where a staff member can help you complete these steps by the November 1, 2021 deadline.  

    Thank you for your participation!

     

     

  • COMMUNITY SERVICES STUDENTS: How to Upload Your Vaccine Record

    1. Prepare your vaccination record

    Create a digital copy/picture of your COVID-19 Vaccination document. A smartphone photo will work.

    COVID-19 Vaccination Record Card ExampleMake a note of the following information:

    Lot Number

    Dose Date

    Administered State

    Where to find your information on the Vaccination Record Card

     

     

     

    Mobile vaccine card information vaccine information card on mobileWhere to find your information in the California Digital Covid-19 Vaccine Record https://myvaccinerecord.cdph.ca.gov/

    Click on More Info for details

     

     

     

     

     

     

     

     

    2. Navigate to the vaccination upload process

    Use this URL if you use Augusoft and don’t have an NOCE student ID: https://noce.edu/vaccine/open-upload

     

    3. Enter vaccination information

    Select ‘I have been fully vaccinated against COVID-19 and will upload my vaccination record below’

    first step example of entering your vaccine card information

    Select the vaccine you received from the list

    New list of FDA approve vaccines

    Enter the dosage information from the vaccination record.

    vaccine dosage information example

    out of state vaccine exampleSelect* Outside of the United States if you received your vaccine from outside the United States.

     

     

     

    6. Upload your vaccination record

    Select Choose File choose file example

    Select the file you created in Step 1 vaccine card file example

    Select Open to add the file open file example

    Select Upload to upload your vaccination recordselected to upload file example

    You will see your uploaded document

     

    4. Read and acknowledge the HIPAA privacy information

    Then, MyGateway will ask you to read and acknowledge the HIPAA privacy information. Click the box to consent to the HIPAA privacy agreement terms.

    acknowledge and agree to vaccine information example

    5. Verify your record

    Verify that your record has been submitted.

    record verification example

     

    6. Check your email

    You will receive a confirmation of your actions.

    example of the email sent once records have been verified

    The first large round of verification emails will be sent the week of 10/11/21. By the end of the week, vaccination verifications are expected to take 24-48 hours after submission. Exemption requests may take longer.

     

    And that’s it, you are done! Congrats on uploading your vaccine records.

    If for any reason you have issues uploading this information, please contact our StarHelp customer service at 714.808.4679 or email starhelp@noce.edu 

    If you are in need of in-person assistance with this vaccine upload process, click on “In-Person Vaccine Upload/Exemption Help” below for locations and hours where a staff member can help you complete these steps by the November 1, 2021 deadline.  
     
    Thanks for doing your part to keep our campuses healthy and safe!

  • COMMUNITY SERVICES STUDENTS: How to Apply for Exemption

    How to apply for an exemption

    Please Note: If I have an approved religious or medical exemption, do I have to be tested? 

    • Yes. Any student taking on-campus courses who is NOT vaccinated needs to be tested for COVID-19 each week. This includes students who have an approved exemption or accommodation. 
    • Testing will be performed for free on campus. Details on the testing process will be shared soon. 
    • Yes. All employees that are granted either a medical or religious exemption will be required to undergo weekly testing.

     

    1. Navigate the the vaccincation upload process

    Use this URL if you use Augusoft and don’t have an NOCE student ID: https://noce.edu/vaccine/open-upload

     

    2. Provide exemption information

    Select ‘I have not been fully vaccinated against COVID-19 due to medical and/or reasons’

    exemption example for vaccine cards

     

    3. Complete forms

    Download the medical or religious exemption form by clicking on the link and then complete the form. Save the form to your computer.

    example of exemptions files to download and fill out

    After you have completed filling out the exemption form of your choice, upload Exemption Form on MyGateway

    upload form example

    Select Choose File choose file example

    Select the file your finished exemption form example of exemption form files

    Select Open to add the fileopen file example

    Select Upload to upload your vaccination exemption record example of uploading an exemption
    You will see your uploaded document

     

    4. Submit for review

    submit exemption button exampleClick Submit your exemption for review to submit your exemption

     

    And that’s it! You have successfully submitted your exemption.

    Please keep checking your email frequently. Any approvals will be sent through the email provided.

    The first large round of verification emails will be sent the week of 10/11/21. By the end of the week, vaccination verifications are expected to take 24-48 hours after submission. Exemption requests may take longer.

    For assistance with filing an exemption, please contact our StarHelp customer service at 714.808.4679 or email: starhelp@noce.edu 

    If you are in need of in-person assistance with this vaccine upload process, click on “In-Person Vaccine Upload/Exemption Help” below for locations and hours where a staff member can help you complete these steps by the November 1, 2021 deadline.  

    Thank you for your participation!

  • In-Person Vaccine Upload/Exemption Help

    Vaccine Document Upload Assistance Available for Students

    Starting, September 27, the following student services offices and labs will be open to assist students with uploading vaccine documentation through MyGateway. No appointment necessary. Please note dates and times specified below, which are subject to change based on staff availability

    When getting assistance, students will need to have their student ID number and any type of photo ID (such as an NOCE Student ID or driver’s license, etc.)
     

    Anaheim Campus

    Counseling and Student Services Department, Room 215

    • Monday – Thursday from 8 a.m. – 5:30 p.m.
    • Friday from 8 a.m. – Noon.

    Career Skills and Resource Lab, Room 606

    • Monday – Thursday from 10 a.m. – 8 p.m.
    For Career Skills and Resource Lab (in AC, Room 606), students will also need to bring their Access Card or a print-out of their Class Schedule/Bill:  
    1. Students with Access Card scan in. Access Cards available in-person during daytime hours of operations.
    2. Evening students, without access cards, may bring a print-out of their schedule bill. The schedule bill provides name and student ID number. Lab staff can compare name on schedule bill with any photo ID provided by student (e.g. driver’s license). Lab staff will enter student number into system to ensure it is entered accurately.

     

    Wilshire Center

    Counseling Office, Room 112

    • Monday from 8 a.m. – 4:30 p.m.
    • Tuesdays from 8 a.m. – 4:30 p.m. (Closed from 11:30 a.m. – Noon)

    ESL Assessment Center, Room 105

    • September 27 – 30: Monday – Thursday from 8 a.m. – 2:30 p.m.
    • October 6 – December 15: Wednesday from 1 p.m. – 4:30 p.m.

     

    Cypress Center

    Counseling Office, TE II-207

    • Mondays from 8 a.m. – Noon
    • Tuesdays from 8 a.m. – 5:30 p.m. (Closed Noon – 1 p.m.)

    ESL Cypress Support, Room 203

    • Wednesdays from 1 p.m. – 4:30 p.m.
  • How to Find a Vaccination Site Near You

    For a vaccination site near you:

    Visit the OC Health Website

     

    Cypress Vaccine Clinics

    Cypress College to host on-campus vaccine clinics.

    Cypress College vaccine clinic event

    Event Dates/Details:

    Tuesday, November 23, at 11 a.m. – 2 p.m.
    Book an appointment

    Where: Cypress College Gym 1
    All clinics are free and open to the public. Walk-ups are welcome, but are subject to availability.

     
  • How & Where to Get Tested

    Free COVID-19 testing is available at all three NOCCCD campuses.

    Any student taking on-campus courses who is NOT vaccinated needs to be tested for COVID-19 each week. This includes students who have an approved exemption or accommodation, per NOCCCD COVID-19 Vaccine Mandate.

    All employees that are granted either a medical or religious exemption will be required to undergo weekly testing, per NOCCCD COVID-19 Vaccine Mandate.

    • Testing is free.
    • Testing is open at all three campuses.
    • Testing is open to anyone. All students are welcome!

     

    Anaheim Campus

    Virus Geeks logo with Anaheim Campus registration QR code

    Location: Anaheim Campus, Room 118 starting October 25

    Monday: 10 a.m. – 7 p.m.

    Wednesdays: 10 a.m. – 4 p.m.

    Tuesdays: 10 a.m. – 4 p.m.

    Thursdays: 10 a.m. – 4 p.m.

    **Days and times subject to change after November 4.

    Please adhere to social distancing etiquette and maintain 6ft distance between others in line.

    How to prepare:

    • Please go to my.virusgeeks.com/testreg?org=nocccd and register prior to coming.
    • You DO NOT NEED to schedule an appointment.
    • Make sure the registration reflects your name and date of birth.
    • Once you’ve completed the initial registration, you do not need to re-register for any future testing, you just need to have an ID that matches the registered name.
    • Please go to https://virusgeeks.com/self-swab-instructions for testing instructions.

    What to expect:

    • Please go to Anaheim Campus Room 118.
    • When you are at the testing station, please administer the sterile swab at the bottom of each nostril and follow instructions.
    • Please make sure to stay in the testing station assigned to you until sample is collected.

     

    Cypress Campus

    Virus Geeks logo with Cypress College registration QR code

    Locations: NOCE Building 18, Room 118 or Drive Up: Lot 4

    Beginning Wednesday, October 27, 2021  Cypress College Testing in NOCE Room# 118 and Drive Up in Lot.

    Days of the Week  NOCE Room# 118  Drive-Up:  Lot 4 
    Monday 9 a.m. – 5 p.m. 9 a.m. – 5 p.m.
    Tuesday 9 a.m. – 5 p.m. 9 a.m. – 5 p.m.
    Wednesday 9 a.m. – 5 p.m.  
    Thursday 9 a.m. – 5 p.m. 9 a.m. – 5 p.m.

    Please adhere to social distancing etiquette and maintain 6ft distance between others in line

    How to prepare:

    • Please go to my.virusgeeks.com/testreg?org=nocccd and register prior to coming.
    • You DO NOT NEED to schedule an appointment.
    • Make sure the registration reflects your name and date of birth.
    • Once you’ve completed the initial registration, you do not need to re-register for any future testing, you just need to have an ID that matches the registered name.
    • Please go to https://virusgeeks.com/self-swab-instructions for testing instructions.

    What to expect:

    • Please go to NOCE building 18, room 118 or Drive up in Lot #4.
    • When you are at the testing station, please administer the sterile swab at the bottom of each nostril and follow instructions.
    • Please make sure to stay in the testing station assigned to you until sample is collected.

     

    Fullerton College

    Virus Geeks logo with Fullerton College registration QR code

    Location: Room 101

    Days of the Week  Room# 1018 Drive-Thru Testing (Outside Room 1018)
    Monday 8 a.m. – 4:30 p.m. 3 p.m. – 4 p.m.
    Tuesday 8 a.m. – 4:30 p.m. 3 p.m. – 4 p.m.
    Wednesday 8 a.m. – 7 p.m. 6 p.m. – 7 p.m.
    Thursday 8 a.m. – 4:30 p.m. 3 p.m. – 4 p.m.
    Friday 8 a.m. – 12 p.m. 11 a.m. – 12 p.m.

    Please adhere to social distancing etiquette and maintain 6ft distance between others in line

    How to prepare:

    • Please go to my.virusgeeks.com/testreg?org=nocccd and register prior to coming.
    • You DO NOT NEED to schedule an appointment.
    • Make sure the registration reflects your name and date of birth.
    • Once you’ve completed the initial registration, you do not need to re-register for any future testing, you just need to have an ID that matches the registered name.
    • Please go to https://virusgeeks.com/self-swab-instructions for testing instructions.

    What to expect:

    • Please go to ROOM 1018 or outside the room for drive-thru testing.
    • When you are at the testing station, please administer the sterile swab at the bottom of each nostril and follow instructions.
    • Please make sure to stay in the testing station assigned to you until sample is collected.

     

    Virus Geeks Self-Screening Information

    How to collect your nasal swab sample for COVID-19 Testing – Get the PDF version here.

    Setup:

    Covid testing kit1) Open the sampling kit.

     

     

     

    Sanitize your hands with hand sanitizer2) Apply hand sanitizer with at least 60% alcohol. Cover all surfaces of your hands, and rub them together until dry.

     

     

    Sample Collection

    Do NOT touch the testing swab head3) Remove the swab from the container, being careful not to touch the soft end, which is the absorbent tip.

     

     

    insert testing swab into your nose4) Insert the entire absorbent tip of the swab into your nostril, but do not insert the swab more than ¾ of an inch (1.5 cm) into your nose.

     

     

    Twist the swab in your nose5) Slowly rotate the swab against the inside of your nostril at least 4 times for a total of 15 seconds. Be sure to collect any nasal drainage on the swab. Gently remove the swab from your nose.

     

     

    6) Using the same swab, repeat steps 4-5 in your other nostril.

     

    Preparing Your Sample for Return

    Snap off the tip of testing swab into tube7) Place the swab in the sterile tube, and snap off the end of the swab at the break line. Place the cap on the tube.

     

     

    Place tube with test swab inside, into the bag8) Reapply hand sanitizer. Place the tube containing the swab in the biohazard bag provided, and seal the bag.

     

     

    Returning the Sample and Clean-Up

    hand back test to Virus Geek employee9) Give the bag with the swab to testing personnel.

     

     

     

    Sanitize your hands with hand sanitizer10) Thow away the remaining sample kit items, and reapply hand sanitizer.

  • COVID-19 Campus Clearance and Check-in Process

    How to Know You Are Cleared to be On Campus November 1, 2021, and After: 

    • Starting November 1, 2021, ALL face-to-face enrolled students and employees who do not have a verified vaccination record or approved medical or religious exemption on file, are required to test weekly to be in compliance with the NOCCCD COVID-19 vaccination mandate. Required testing must be completed through Virus Geeks on campus. We cannot accept ongoing weekly testing through outside agencies due to verification logistics. Approved exemptions may note otherwise. 
    • Starting November 1, 2021, individuals must show their COVID-19 clearance status to access any NOCCCD campus or to attend community location classes. 
    • COVID-19 clearance status is visible in your myGateway account. 

    What do the COVID-19 Clearance Symbols Mean in myGateway? 

    verified green check markGREEN CHECKMARK = Cleared to be on campus.  

    • Get an NOCE WHITE STICKER and go to class. 

     

    Pending exclamation pointYELLOW EXCLAMATION MARK = Late for taking your weekly COVID-19 test.  

    • Take a test, get an NOCE WHITE STICKER, and go to class. 

     

    Denied red x markRED X = Not cleared. You must do one of the following to access campus/class:

    • Take a test, get an NOCE WHITE STICKER, and go to class. 
    • Submit vaccine record at www.noce.edu/vaccine/upload and have it verified. 
    • Submit exemption request at www.noce.edu/vaccine/upload and have it approved. Weekly testing requirement still applies. 
    • Fall 2021: Pending status. Students whose clearance is still pending can continue attending in-person classes as long as they are engaging in weekly testing.  

     

    COVID-19 Campus Check-In Process 

    STEP 1: Show Your COVID-19 Clearance Status at Campus Check-in Station.  

    • On your mobile phone, visit myGateway and pullup your COVID-19 clearance status to show at the campus check-in station. 
    • Don’t have a mobile phone or need help with your myGateway account? Bring your Student ID and a Photo ID and we will help you. 

    STEP 2: Get Your NOCE WHITE STICKER 

    • Students will receive and are required to wear an NOCE WHITE STICKER showing that they went through the check-in process and are cleared to be on campus. 

    STEP 3: Attend Class 

    • Show your NOCE WHITE STICKER to your instructor and enjoy your class! 

    SHORT-TERM VISITS = NOCE YELLOW GUEST STICKER 

    • Students who need to access campus for a short visit to get help will wear an NOCE YELLOW STICKER to do one of the following: 
      • Admissions and Records assistance (help with application, registration, etc.) 
      • Vaccine record and exemption form upload assistance 
      • Food pantry services 
      • Laptop loan pick-up or drop-off 
      • Weekly COVID-19 testing 
    • Students who have counseling or assessment appointments must have COVID-19 campus clearance/NOCE WHITE STICKER to attend their on-campus appointments.

     

    Need Help Getting COVID-19 Campus Clearance?  

    • Visit the NOCE check-in station to get assistance with COVID-19 campus clearance.
      • You can bring your documents to an NOCE campus location to receive in-person support with the upload process.  
      • Once your documents are uploaded, you will need to continue testing weekly until your vaccination record is cleared or on an ongoing weekly basis with approved exemptions. 
      • Denied students should follow instructions as provided to them based on their individual submission. Students may need to re-submit their documentation or to switch to online-only offerings.

Mandate Information Updates:

  • September 2, 2021 – NOCCCD Student Vaccine Mandate & Frequently Asked Questions

    September 2, 2021 

    In response to the recent approval of a COVID-19 vaccination mandate by the Board of Trustees, the North Orange County Community College District is developing processes for implementation. As a reminder, all employees and students who are enrolled in face-to-face classes are required to be vaccinated by November 1, 2021.  

    A webpage was developed to share details about the vaccination mandate implementation: www.noce.edu/vaccine     

    The following information was developed to answer the most frequently asked questions. Updates will be shared once additional information is available. 

     

    NOCCCD Vaccine Mandate Student FAQ’s 

    What do students taking on campus courses need to do by November 1, 2021? 

    • Students are required to submit a vaccination record showing your “full vaccination” status to your campus (details on submittal process to come). “Full vaccination” status is defined as two weeks after receiving the full course of vaccines (i.e. the second vaccine dose for the Moderna or Pfizer vaccines, or the one dose of the Johnson & Johnson vaccine). To meet this deadline, the final dose must be received no later than October 17. 

    OR 

    • If you are seeking an exemption from the vaccine mandate for medical or religious reasons (as defined by law) you must submit the proper forms to your campus for approval. Details on how to apply for an exemption will be released by September 15, 2021. To be considered excused from the vaccine mandate, students must be notified of exemption approval before the November 1 deadline. 

     

    What if I’m not fully vaccinated by November 1? 

    • Any student taking on-campus courses who has not been fully vaccinated by November 1 will have to submit to weekly COVID 19 testing through the end of the fall semester.  

     

    If I have an approved religious or medical exemption, do I have to be tested? 

    • Yes. Any student taking on-campus courses who is NOT vaccinated needs to be tested for COVID-19 each week. This includes students who have an approved exemption or accommodation. 
    • Testing will be performed for free on campus. Details on the testing process will be shared soon. 

     

    Do I have to be vaccinated if I am not taking classes on campus, but come to campus to access other services? 

    • Students and/or any individuals seeking to use indoor campus facilities and who are not fully vaccinated by Nov. 1 may be asked to show proof of current status: either evidence of vaccination, an approved exemption, or recent negative COVID 19 test. 
    • Request for proof of current status will depend on adherence to the facilities’ posted safety measures. If unable to show proof of current status, you may be offered the utilization of a different facility or the option to access services online. 

     

    What if I’m an on-campus student, not vaccinated, have no approved exemption, and decline to get tested weekly? 

    • If you decline to get tested, you have the following options in regards to fall in-person courses: move to an online class, if available; or drop the class and discuss course options with your instructor or contact StarHelp for additional assistance at 714.808.4679 or starhelp@noce.edu. 

     

    How do I upload proof of vaccine completion? 

    • You will be able to upload proof of vaccination to a secure website and receive approval of your vaccination status. Students will be informed of the exact process and be able to upload documents by September 15, 2021.  

     

    Will my vaccine status be private? 

    • Yes, records of vaccine status will be kept private and secure in accordance to HIPAA Privacy Rules. 

     

    What plans are being made for the spring semester? 

    • The vaccine mandate means that any student who wants to take on-campus courses in the spring semester must provide proof of full vaccination or be approved for a medical or religious exemption before enrolling. Beginning with the spring semester, weekly testing will only be an option for unvaccinated students with approved exemptions who are attending in person classes on campus. 
    • If the correct documentation has not been filed, students will not be allowed to register for on campus courses for Cypress College, Fullerton College or NOCE. 

     

    For questions, contact StarHelp at 714.808.4679 or starhelp@noce.edu

    Need the PDF verions? Follow here for the NOCCCD Vaccine Mandate Student FAQ.

  • September 15, 2021 – NOCCCD Employee Vaccine Mandate & Frequently Asked Questions

    September 15, 2021 

    As the next step to implementing the NOCCCD Board of Trustees’ COVID 19 vaccine mandate, employees and students may now submit their vaccination information or request a medical or religious exemption through myGateway at https://ssbwebg.nocccd.edu/BannerExtensibility/customPage/page/VaccineProgram. Step by step instructions are also provided in the attached PDF.

    Students and employees are required to submit documentation by November 1, 2021. To be considered fully vaccinated by the deadline, the final vaccine dose must be received no later than October 17, 2021.

    In recognition of the logistical challenges that have come with instituting the vaccine mandate after the fall semester has already begun, the Board has granted an extended period of free weekly testing for those employees and students who are unable to become fully vaccinated by November 1. The weekly testing for students will be extended to the end of the fall semester. Weekly testing for employees will be extended until December 31, 2021. After those dates, weekly testing will not be an option for employees or students unless they have an approved exemption. More information on weekly testing will be released soon.

    Unvaccinated students will not be allowed to register for on campus courses for the spring 2022 semester, unless they have an approved exemption. Unvaccinated employees who do not have an exemption will be considered out of compliance beginning January 1, 2022 and subject to disciplinary action.

    We appreciate your attention and patience with us as we develop these new safety procedures. Attached you’ll find a FAQ as related to employees. We will continue to keep you updated as information becomes available.

    NOCCCD Vaccine Mandate Employee FAQ’s

     

    What do NOCCCD employees need to do by November 1, 2021?

    Employees are required to submit to the District a vaccine record demonstrating “full vaccination” status for COVID-19. “Full vaccination” status is defined as two weeks after receiving the full course of vaccines (i.e. the second vaccine dose for the Moderna or Pfizer vaccines, or one dose for the Johnson & Johnson vaccine). To meet this deadline, the final dose must be received no later than October 17, 2021.

    OR

    If an employee is seeking an exemption from the vaccine mandate for medical or religious reasons (as defined by law), they must submit the proper forms to Human Resources for approval. Human Resources will confirm in writing if an employee has been exempted from the vaccine mandate. Employees must be notified of HR exemption before the November 1 deadline to be considered exempt.

     

    How do employees upload proof of vaccine completion?

    Employees will be able to upload proof of vaccination to myGateway beginning September 15, 2021. Please go to this link to begin the process (https://ssbwebg.nocccd.edu/BannerExtensibility/customPage/page/VaccineProgram).

    Here are the steps in the upload process:

    1. Prepare your vaccination record
    2. Navigate to the vaccination upload process here
    3. Authenticate with employee password
    4. Check your personal information
    5. Enter vaccine information
    6. Upload your vaccine record
    7. Read and acknowledge the HIPAA information
    8. Verify your record
    9. Check your email

     

    How will the vaccination verifications for employees be processed?

    • The District has contracted with Healthcare IT Leaders to provide vaccine verification services to students and staff.
    • Employees will upload their documents into myGateway, then Healthcare IT will access those documents and verify them against state vaccine record registries.
    • Healthcare IT will notify Human Resources who has cleared the process and who hasn’t.

     

    If an employee is not working on-site, do they still need to be vaccinated?

    Yes. The vaccine mandate by the NOCCCD Board of Trustee’s states that every employee of the District must be fully vaccinated or approved for a religious or medical exemption by November 1, 2021.

     

    How do employees apply for medical or religious exemptions?

    Employees will be able to apply for medical or religious exemptions through myGateway beginning September 15, 2021. Please go to this link to begin the process (https://ssbwebg.nocccd.edu/BannerExtensibility/customPage/page/VaccineProgram).

    1. Navigate to the vaccination upload process here
    2. Authenticate with employee password
    3. Check your personal information
    4. Provide exemption information
    5. Complete and upload exemption form
    6. Submit exemption form for review

     

    When will an employee know if they have been approved for an exemption?

    Human Resources staff will be managing the employee exemption approval process with the help of a third party vendor. Every effort will be made to notify employees of their exemption status as soon as possible.

     

    If an employee is granted an exemption, will they have to be tested?

    Yes. All employees that are granted either a medical or religious exemption will be required to undergo weekly testing.

    More information on the District’s testing processes will be available soon.

     

    What if an employee has an approved vaccine exemption but declines to be tested?

    All exempt employees must be tested weekly on site. Employees who decline on-site testing will considered out of compliance beginning November 1, 2021.

     

    What if an employee is not fully vaccinated by November 1, 2021?

    • All employees not vaccinated by November 1 will need to be tested weekly, including those employees not working on site.
    • Weekly testing for employees will be available for free on campus.
    • Non-vaccinated employees who do not have an approved exemption will be allowed to undergo testing until December 31, 2021. After this date, any employee who is not fully vaccinated and does not have an approved exemption will be subject to disciplinary action.

     

    Will the District require booster vaccine shots?

    At this time booster shots have not been recommended by the FDA and the District is not requiring them.

     

Mandate Informational Fliers: